Have 1 player for every "normal' 5-7k points, limit the number of superheavies each player can have to 1 or 2.
Make reference datasheets of each formation you intend to use. Stage your models (space permitting) this way. This is mind-shatteringly better than pulling things out as needed.
I find Apoc games tend toward being HQ heavy. I have a large collection, so I favor bodies. For ease, everything gets a transport in Apocalypse that doesn't start in a firing position- it's easier to move 12-14 Rhinos around than 140 models. Ask an Ork player to vouch.
I liked some of the old rules and recommend them- each side gets a limited amount of time to discuss strategy, players "bid" for first turn by quoting a lower amount of deployment time, everything not deployed in this window is in reserves.
Set phase time limits. Be fair, but don't be a jerk- Ork/Nid/Guard players really do need longer movement/shooting phases.
Agree ahead of time on a stop time or number of turns.
Do NOT let the cat into the room.
Set aside a weekend in a place you can leave the minis setup.
As things die, dear God, put them back in their travel cases if possible. You will not want to do this afterward.
Photo document at least part of it, you'll hate yourself otherwise.
My buddies and I agree on a number of formations to use. I really wouldn't do more than 1 every 1000 points. You'll lose track.
Books: Escalation, Stronghold Assault, Apoc, codex. Essentially, if someone is bringing it, bring a hard copy for everyone's reference.
I find running too many armies means you forget things, so I would personally stick to one codex with maybe a few supporting formations (like Marines with the Librarius or Grey Knights Nemesis Strike Force added on).
Remember: If it's big and not on the field that often, it's an achievement for your opponent to unlock if he can kill it. I'd run large units in pairs or not at all- again, I find it far more effective to have 5 moderate HQs and 100 troops then 15 sUpEr DeAtH HQs that eat a pie plate or a single Reaver (which are, admittedly, badass).
I'm adding to what Peregrine said: Alternate deployment, also huge. Drop Pods, Nemesis Strike Force, Deathwing Assault- your table will be so crowded that they become more effective again.
You won't make but maybe 4 turns once setup is complete unless you can run into a second day.
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